Track Business Coordinator

Company Overview: At the National Hot Rod Association (NHRA), we crave speed. We race the fastest vehicles in motorsports at speeds of more than 300 mph, with power exceeding 11,000 hp. Our MISSION is to preserve, protect, promote, and evolve the sport of drag racing; furthermore, focus on the safety of the sport, while entertaining and educating all involved. At NHRA, we believe in Speed for All. Our CORE VALUES are enabled and intertwined in all we do, on and off the track. Safety: In all aspects of our sport and workplace. Excellence & Professionalism: We strive for excellence in all we do and maintaining professionalism on and off the track.Collaboration/Teamwork: Commitment to working together and sharing as a team.Great Work Environment: A supportive and inclusive atmosphere that fosters creativity, innovation, and growth where our employees feel valued and motivated.Integrity: We uphold the highest standards of fairness and transparency in all decisions affecting our employees and stakeholders.Inclusion: An environment where all employees feel valued, respected, and empowered.NHRA continues to race forward with a number of key initiatives, including a multiyear partnership with FOX Sports to televise NHRA events from the NHRA Mission Foods Drag Racing Series, the NHRA Lucas Oil Drag Racing Series, and the Pro Mod Drag Racing Series. FOX Sports networks aired more than 500 hours of programming throughout the year, highlighted by 20+ race-day shows, including eight on FOX’s national network, in addition to qualifying broadcasts throughout the weekend. NHRA fans continue to be some of the most loyal in any sport.Position Summary:The Track Business Coordinator reports to the General Manager and works alongside the Lucas Oil Indianapolis Raceway Park (LOIRP) Management and Operations staff. At LOIRP, we host over 100 days of track activity between our famous ¼ mile drag strip and our 7/10-mile oval track. The Track Business Coordinator is responsible for working with various internal departments, assisting the General Manager, managing accounts payable/accounts receivable, financial reports, timekeeping, and office management such as building access and security procedures. Essential Duties and Responsibilities: Works closely with all of the various internal departments to ensure that invoicing is accurate, timely and documented.Manages the accounting procedures that account for ticket sales, managing the processes by which LOIRP collects, tracks, documents and reports business revenues and expenses.Establish systems to plan, document and report around event and facility expenses.Produce regular financial reports that detail actual event revenues and expenses.Control the accountability, collection, tracking, reporting and documentation of all revenues.Develop accounts payable procedures for invoice tracking, documenting, reporting and approval for payment.Generate financial reports that detail expenses, revenues, and margins post-event.Provide office management assistance to the General Manager as needed. Including managing facility rental contracts, suite sales, sponsor/suite deliverable fulfillment, etc. Manage all employee waivers and credentials.Manage payroll timekeeping database by inputting job codes and correcting employee coding.Work with Lucas Oil Indianapolis Raceway Park General Manager and colleagues to develop the annual budget, along with capital and staff requisitions.Verify, facilitate, document, and report all competitor payouts.Cross-training opportunities in other areas of Lucas Oil Indianapolis Raceway Park.Minimum Skills and Qualifications:A bachelor’s degree in business or a related field is preferred.1-3 years of finance experience is required.1-3 years of accounting experience is required.Previous experience with payroll systems is preferred.Previous office management experience in a plus.The ability to exercise discretion, independent judgment, work independently and maintain a high degree of confidentiality is required. Must have strong computer skills including Microsoft Office Suite.Must be detail oriented, organized, and able to work independently and efficiently to meet deadlines.Must maintain a high quality in all work including accuracy and timeliness.Excellent ability to communicate effectively with vendors and all levels of management both in writing and verbally.Must have good platform skills and be comfortable when speaking to groups of people.Physical Requirements:Ability to work at a computer all day.Ability to talk on the phone as needed.Ability to sit, stand, walk, run, climb stairs, lift up to 20lbs. Equal Opportunity StatementNHRA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital status, veteran/military status, or any other protected class under federal/CA law, offering reasonable accommodations.I acknowledge that all information I have provided in conjunction with this employment application is true, accurate, and complete. I understand that any false statement, omission, or misrepresentation provided by me can lead to the rejection and elimination of my employment consideration, rescission of a job offer, or termination of employment if hired. I understand that this application is not an offer of employment and that, if hired, my employment is at-will, meaning either the company or I can terminate the employment relationship at any time, for any reason, with or without cause, subject to applicable law.Company Overview: At the National Hot Rod Association (NHRA), we crave speed. We race the fastest vehicles in motorsports at speeds of more than 300 mph, with power exceeding 11,000 hp. Our MISSION is to preserve, protect, promote, and evolve the sport of drag racing; furthermore, focus on the safety of the sport, while entertaining and educating all involved. At NHRA, we believe in Speed for All. Our CORE VALUES are enabled and intertwined in all we do, on and off the track. Safety: In all aspects of our sport and workplace. Excellence & Professionalism: We strive for excellence in all we do and maintaining professionalism on and off the track.Collaboration/Teamwork: Commitment to working together and sharing as a team.Great Work Environment: A supportive and inclusive atmosphere that fosters creativity, innovation, and growth where our employees feel valued and motivated.Integrity: We uphold the highest standards of fairness and transparency in all decisions affecting our employees and stakeholders.Inclusion: An environment where all employees feel valued, respected, and empowered.NHRA continues to race forward with a number of key initiatives, including a multiyear partnership with FOX Sports to televise NHRA events from the NHRA Mission Foods Drag Racing Series, the NHRA Lucas Oil Drag Racing Series, and the Pro Mod Drag Racing Series. FOX Sports networks aired more than 500 hours of programming throughout the year, highlighted by 20+ race-day shows, including eight on FOX’s national network, in addition to qualifying broadcasts throughout the weekend. NHRA fans continue to be some of the most loyal in any sport.Position Summary:The Track Business Coordinator reports to the General Manager and works alongside the Lucas Oil Indianapolis Raceway Park (LOIRP) Management and Operations staff. At LOIRP, we host over 100 days of track activity between our famous ¼ mile drag strip and our 7/10-mile oval track. The Track Business Coordinator is responsible for working with various internal departments, assisting the General Manager, managing accounts payable/accounts receivable, financial reports, timekeeping, and office management such as building access and security procedures. Essential Duties and Responsibilities: Minimum Skills and Qualifications:Physical Requirements:Equal Opportunity StatementNHRA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital status, veteran/military status, or any other protected class under federal/CA law, offering reasonable accommodations.I acknowledge that all information I have provided in conjunction with this employment application is true, accurate, and complete. I understand that any false statement, omission, or misrepresentation provided by me can lead to the rejection and elimination of my employment consideration, rescission of a job offer, or termination of employment if hired. I understand that this application is not an offer of employment and that, if hired, my employment is at-will, meaning either the company or I can terminate the employment relationship at any time, for any reason, with or without cause, subject to applicable law.