Admin Assistant

About the Company We are a global sports startup developing a new platform that blends endurance sports, live experiences, media and technology into a single ecosystem. We are building a business with new ways for athletes and fans to train, compete and connect. A formal company announcement is coming soon. We are seeking an Administrative Assistant to support the leadership team and help manage the day-to-day administrative operations of the business. Position Overview This role is responsible for providing administrative support across a range of business functions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. As one of the company's early hires, you will play an important role in helping establish the systems and processes that support the organization's growth. Responsibilities ● Manage executive calendars and schedule internal and external meetings. ● Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries. ● Book conference rooms and coordinate meeting logistics. ● Prepare meeting materials and assist with meeting follow-up and action items. ● Organize and maintain the company's digital filing system and document directory. ● Maintain company records and administrative documentation. ● Manage Google Drive folder structures, file organization, and document permissions. ● Assist with expense reporting and administrative support for leadership. ● Coordinate shipping, receiving, and distribution of company materials. ● Assist with vendor coordination and general administrative needs. ● Support the planning and logistics of company meetings, off-sites, and team events. ● Coordinate onboarding logistics for new employees, including equipment and account setup. ● Assist with developing and maintaining administrative processes and procedures. ● Provide general administrative support across the organization as needed. Qualifications ● 3–5 years of experience in an Administrative Assistant, Executive Assistant, Operations Coordinator, or similar administrative role. ● Excellent organizational and time management skills. ● Strong written and verbal communication skills. ● High level of attention to detail and accuracy. ● Ability to prioritize tasks and manage multiple projects simultaneously. ● Professional judgment and discretion when handling confidential information. ● Proficiency with Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides. ● Experience coordinating executive calendars and domestic and international travel. Preferred Qualifications ● Experience working in a startup or high-growth company. ● Experience supporting senior leadership or executive teams. ● Experience managing digital file About the Company We are a global sports startup developing a new platform that blends endurance sports, live experiences, media and technology into a single ecosystem. We are building a business with new ways for athletes and fans to train, compete and connect. A formal company announcement is coming soon. We are seeking an Administrative Assistant to support the leadership team and help manage the day-to-day administrative operations of the business. Position Overview This role is responsible for providing administrative support across a range of business functions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. As one of the company's early hires, you will play an important role in helping establish the systems and processes that support the organization's growth. Responsibilities ● Manage executive calendars and schedule internal and external meetings. ● Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries. ● Book conference rooms and coordinate meeting logistics. ● Prepare meeting materials and assist with meeting follow-up and action items. ● Organize and maintain the company's digital filing system and document directory. ● Maintain company records and administrative documentation. ● Manage Google Drive folder structures, file organization, and document permissions. ● Assist with expense reporting and administrative support for leadership. ● Coordinate shipping, receiving, and distribution of company materials. ● Assist with vendor coordination and general administrative needs. ● Support the planning and logistics of company meetings, off-sites, and team events. ● Coordinate onboarding logistics for new employees, including equipment and account setup. ● Assist with developing and maintaining administrative processes and procedures. ● Provide general administrative support across the organization as needed. Qualifications ● 3–5 years of experience in an Administrative Assistant, Executive Assistant, Operations Coordinator, or similar administrative role. ● Excellent organizational and time management skills. ● Strong written and verbal communication skills. ● High level of attention to detail and accuracy. ● Ability to prioritize tasks and manage multiple projects simultaneously. ● Professional judgment and discretion when handling confidential information. ● Proficiency with Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides. ● Experience coordinating executive calendars and domestic and international travel. Preferred Qualifications ● Experience working in a startup or high-growth company. ● Experience supporting senior leadership or executive teams. ● Experience managing digital file